Senior Contracts Administrator
Ref No: 2280
Status: Temporary
Location: London
Salary: Competitive salary and benefits package

Main Responsibilities

The concept of the Senior Contract Administrator is to provide full administrative support to the on-site team, ensuring the smooth running of the office systems, combined with full co-ordination of the engineering team and managing finances across the contract, reporting to the Portfolio Manager. The Senior Contract Administrator will involve liaising with the engineers and contract manager on a day to day basis, investigating any ongoing problems and relaying this information back. Roles and Responsibilities: Raising quotes of extra works for the client, following through the process to obtain client purchase orders Raising job numbers and purchase orders on the SAP system, ensuring all information is fully detailed, documented and correct Keeping an updated filing system of PO’s, delivery notes, quotes, service sheets, etc. which must be clearly documented for efficiently invoice. Monthly print out and closure of PPM tasks from Concept Compile reports and information for the Client when requested Attend meetings and take minutes Ensure the completion of records/forms to comply with QA processes, such as timesheets absence/sickness forms and holiday requests, holiday planner. Ensuring the engineering team is covered as per the contract requirements Ensure parts, tools etc. are ordered promptly Assistance with monthly input of timesheets and ensuring costs are correctly allocated Upkeep of site sub-contractor files, SHEQ folders, training logs. Other ad-hoc duties including ordering stationery, general supplies and uniform Building of PPM planners, permit schemes, risk assessments and method statements

Required Skills Qualifications or Experience

Working knowledge of Microsoft Office, including Word, Excel and Outlook and SAP Experience of using a facilities-based system, preferably SAP & Concept 3 year’s building services and/or facilities management experience Experience of working within an administrative role at senior level Possess a high degree of attention to detail Proactive and enthusiastic Team Player Awareness of Health and Safety Highly customer-focused ‘Can do’ attitude Experience of working within a Team workforce Experience dealing with customers and suppliers Excellent written & verbal communication skills Financial awareness